Administrative Assistant

RESPONSIBILITIES:

This multifaceted position provides general office and financial administrative support, receptionist Duties, and other business activities.

GENERAL OFFICE:

  • Organize and maintain general files, mailing lists, manuals and correspondence.
  • Retrieve, open, and disseminate mail.
  • Perform receptionist duties.

FINANCE:

  • Prepare/code payments: invoices, credit card payments, and staff reimbursements.
  • Organize and maintain files, including creation of new files for fiscal year.
  • Process accounts receivable as payments are received.
  • Organize, track, and manage monthly income and expenses.
  • Make bank deposits and other errands, as needed.
  • Assist with billing (monthly and quarterly) and the annual audit.

OTHER:

  • Assist in special projects and assignments as required for the effective operation of the agency.

PREFERRED SKILLS 

  • Proficient in Microsoft Office.
  • Competent with electronic communication such as documents, mail merge functions, forms, spreadsheets, and email.
  • Must be flexible, pleasant, and able to interact well and positively with people of diverse backgrounds.
  • Detail oriented. Excellent organization skills, including the ability to follow through on projects.
  • Ability to take direction, work independently and as part of a team, and be self-motivated.

 

STATUS OF POSTION:

Hours per week: 40, nonexempt

Reports to:  Office Manager

Hourly pay: $17.50 Benefits include health insurance and a generous paid time off.

Job Type: Full-time: 8 hours/day, Monday to Friday.
This is an in-office position.

Start date: July 1, 2021

 

Please email a copy of your cover letter and resume to maureen@havennh.org and jennifer@havennh.org to apply.

Portsmouth NH
Main Office

Phone: 603-436-4107
Fax: 603-436-7951
Crisis counseling is available on a walk-in basis during office hours.
Office/walk-in hours:
Monday-Friday, 9 a.m. to 4 p.m.

20 International Drive,
Suite 300 Portsmouth, NH 03801

Rochester NH
Office

Crisis counseling is available on a walk-in basis during office hours.
Office/walk-in hours:
Monday-Friday, 9 a.m. to 4 p.m.

150 Wakefield Street, Suite 16 Rochester, NH 03867

Epping NH
Office

Crisis counseling is available on a walk-in basis during office hours.
Office/walk-in hours:
Monday-Friday, 9 a.m. to 4 p.m.

285 Calef Highway
Suite12 C (Second Floor)
Epping, NH 03042

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