Job Openings

Position Responsibilities

The Finance Associate will assist in managing the financial and administrative functions in the Finance Department. These functions include accounts payable (AP), accounts receivable (AR), budget and grant management, year-end audit, and human resources (HR) support. This is a full-time position and will report directly to the Finance Director.

Principal Duties

 Financial Management

• Prepare Payroll for review and approval, submit updates to payroll processing company such as salary changes and other pertinent HR info including benefit deductions.
• Assist with the Accounts Payable process
  • Record all vendor invoices in the accounting system in a timely manner.
  • Review vendor statements and answer any vendor inquiries
  • Maintain W-9 documentation for independent contractors
  • Prepare year end 1099’s for Vendors
• Assist with the Accounts Receivable process
  • Ensure Accounts Receivable report is updated and manage collection of aging items

• Month-end process
  • Assist in reconciling LGL to the GL with the Finance Director
  • Perform a physical inventory of gift cards for clients

Budget/Grant Management

• Coordinate town funding requests and applications.
• Maintain computer and hard copy files for Town grant requests
• Retrieve and prepare statistical information for town funding requirements.
• Assist Finance Director with annual fiscal audit.
• Assist Finance Director with filing and maintenance of grant records.

Audit Support 

• Assist with vendor and cash receipts files and support documentation during annual financial statement audits
• Assist with the annual audit process

Gift Card Processing & Management

• Distribute Gift Cards to department managers of Client Services
• Perform monthly reconciliation of gift cards
• Provide support with reconciliation with the Finance Director

HR Support 

• Assist managers & Directors with onboarding documentation of new staff
• Act as backup in maintaining employee electronic, paper, and payroll platform files, to the Finance Department.
• Respond to authorized payroll inquiries including worker's compensation, self‑audits and mortgage company verifications of employment when needed.

• Assist in special projects and assignments as required for the effective operation of the agency.

Qualifications:

• A bachelor’s degree in accounting.
• Must have ca omprehensive understanding and experience performing full payroll functions.
• Minimum of two years’ financial management experience including accounts payable, accounts receivable, and maintenance of various supporting schedules
• Experience in developing and managing organizational and grant budgets, including experience tracking of indirect cost rates on grants.
• Detailed knowledge of and experience working with QuickBooks accounting software
• Demonstrated proficiency in Microsoft Excel with intermediate to expert level as well as Microsoft Word and Outlook
• Ability to work effectively as part of a small office team
• Detail-oriented, with excellent organizational skills, including the ability to follow through on projects
• Must be flexible and able to interact well and positively with people of diverse backgrounds.
• Ability to take direction, work independently and as part of a team, and be self-motivated.
• Keen analytical and problem-solving skills
• Desired - knowledge of nonprofit expense tracking and payment processing and, with training, an awareness of how these practices affect variance analysis and budgeting

Valid driver’s license and proof of auto insurance required. Completion of Criminal and Driver’s Record Check required for hire.

From Haven’s inception, Diversity & Inclusion have always been key to our success. We are an Equal Opportunity Employer and our employees are people with different strengths, experiences and backgrounds, who share a passion for improving people's lives. Diversity not only includes race and gender identity, but also age, disability status, veteran status, sexual orientation, religion and many other parts of one’s identity. All of our employees’ points of view are key to our success, and inclusion is everyone's responsibility. Diversity, Equity, and Inclusion relate to and are inextricably linked with all aspects of HAVEN’s mission to end violence and change lives and how we aim to do this vital work. A commitment to issues of DEI positions HAVEN to improve the quality of the experience for our staff, volunteers, clients and community. 

STATUS OF POSITION

EXEMPT SALARY‐ BASED ON 40 HOURS PER WEEK –Benefits Eligible

LEVEL: Associate

REPORTS TO: Finance Director

SALARY: $48,000 per year

POSITION DESCRIPTION

The Outreach and Communications Coordinator provides community outreach to HAVEN’s service area and coordinates core aspects of the Development Communications Plan. 

ACTIVITIES 

Outreach Coordination 

• Manage and maintain all print material inventory tracking and distribution. 

• Serve as a liaison to community partner agencies and stakeholders. 

• Coordinate details of Outreach Event tabling opportunities, i.e. fairs, festivals, health fairs, farmers markets, etc.     

• Collaborate with other staff members and assist with training or outreach presentations, as necessary.  

• Directly oversee Outreach Volunteers and coordinate monthly volunteer sign-ups. 

• Coordinate one-day volunteers/groups from corporate partners. 

Communications 

• Create and manage mission-focused content for blog, social media, and e-newsletters and keep MailChimp database updated from outreach efforts. 

• Gather stories, data, and anecdotal information to inform/improve content and storytelling; coordinate with client services and education to gather testimonials, quotes, etc. 

• Help provide data and information for agency FAQ and other Development Toolkit pieces to help fundraisers and volunteers champion HAVEN with up-to-date information about HAVEN’s work and impact. 

General: 

• Participate in other duties and tasks, as necessary. 

• Support fundraising activities and events. 

• Completion of Client Services Training 

• Coordinate/reconcile record updates from MailChimp on Little Green Light  

QUALIFICATIONS: 

Valid driver’s license, automobile insurance, and ability to travel throughout Rockingham and Strafford County are required. 
 
EDUCATION: Bachelor’s Degree preferred or degree in progress, and/or related comparable work experience.  

SKILLS: Exceptional written and oral communication skills, exceptional attention to detail, creative/ design skills in Canva or other, photo and video, high level of organization, social media skills, and use of donor database, Little Green Light (LGL). Volunteer coordination, public speaking, critical thinking, networking with other community agencies, and ability to handle difficult situations. 

KNOWLEDGE:  Understanding of and sensitivity to the dynamics and effects of domestic abuse and sexual assault.  Knowledge of local community resources. 

TRAITS:  Self-motivated worker, good judgment, team player, compassionate, dedicated, healthy boundaries, professional, outgoing, culturally sensitive and passionate/ articulate about the issues of sexual and domestic violence, stalking and human trafficking. 

PHYSICAL AND PSYCHOLOGICAL DEMANDS 

The physical demands described below are representative of those that must be met to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions: 

• Must be physically and mentally capable of performing multiple tasks (such as phone calls, computer work, and attending meetings) and able to consistently function well in a fast-paced environment. 

• Must have driver’s license, car insurance, and own transportation to attend Outreach events and for community outreach efforts. 

• Must be capable of using a visual display terminal with a keyboard, repetitively using his/her wrist, elbow, and shoulder. 

From Haven’s inception, Diversity & Inclusion have always been key to our success. We are an Equal Opportunity Employer, and our employees are people with different strengths, experiences and backgrounds, who share a passion for improving people's lives. Diversity not only includes race and gender identity, but also age, disability status, veteran status, sexual orientation, religion and many other parts of one’s identity. All employees’ points of view are key to our success, and inclusion is everyone's responsibility.          

Status of Position 

40 hours per week – Some nights and weekends required 

Annual Salary: $45,760 plus benefits 

Reports to: Development and Outreach Manager 

Primarily based out of the Portsmouth HAVEN office. 

How to Apply 

Interested candidates should send a cover letter and resume to: Nora Happny at nora@havennh.org. 

RESPONSIBILITIES
The Family Violence Prevention Specialist (FVPS) works in tandem with our Client Services Team to provide trauma-informed advocacy to individuals impacted by domestic and sexual violence. In addition, the FVPS acts as a Liaison to the Division of Child, Youth and Families (DCYF) working to improve interventions with families experiencing a co-occurrence of domestic violence and child abuse/neglect in
order to maximize their safety and well-being.

• Provide direct service advocacy to clients on 24 hr. crisis line during office hours.
• Accompany clients to courts, child advocacy centers, police stations, and hospitals.
• Provide clients appropriate resources and referrals to other agencies.
• Provide on-call staff backup for night, weekend and holiday coverage on a rotating basis with other staff.
• Other duties as needed.

• Works in a collaborative partnership with DCYF caseworkers to identify domestic violence in families where allegations of child abuse/neglect have been made.
• Provides ongoing, confidential advocacy and support to DV victims and their families.
• Provides consultation to DCYF throughout the duration of domestic violence related cases.
• Provide consultation and training to DCYF caseworkers.
• Accompany clients to DCYF court hearings.
• Attend relevant agency, DCYF and Coalition meetings and trainings.
• Flexibility to travel throughout Rockingham County (mileage provided).
  

QUALIFICATIONS
EDUCATION: Bachelor’s degree and related experience.
SKILLS: Crisis intervention and trauma informed advocacy skills, strong communication skills, and
experience in a social service environment preferred. Must be culturally sensitive and able to work nonjudgmentally with wide range of personalities and backgrounds. Must complete 30-hour advocacy training prior to the provision of direct services.

KNOWLEDGE: Understanding of issues relating to sexual and domestic violence and challenges of a community-based crisis center. Knowledge of local community resources.

TRAITS: Flexible, adaptable, professional, compassionate, dedicated, maintain healthy boundaries, passionate about the issue of sexual and domestic violence; able to work independently and collaboratively with our client services team and community partners.

A valid driver’s license, reliable transportation and proof of auto insurance required. Completion of Criminal and Driver’s Record Check required for hire.
From HAVEN’s inception, Diversity & Inclusion have always been key to our success. We are an Equal Opportunity Employer and our employees are people with different strengths, experiences and backgrounds, who share a passion for improving people's lives. Diversity not only includes race and gender identity, but also age, disability status, veteran status, sexual orientation, religion and many other parts of one’s identity. All of our employees’ points of view are key to our success, and inclusion is
everyone's responsibility. Diversity, Equity, and Inclusion relate to and are inextricably linked with all aspects of HAVEN’s mission to end violence and change lives and how we aim to do this vital work. A commitment to issues of DEI positions HAVEN to improve the quality of the experience for our staff,
volunteers, clients and community.

STATUS OF POSITION
Reports to: Manager of Youth and Family Services
Location: Rochester, Portsmouth and Remote
Hours per week: 40
Status: Benefits Eligible – Salary Non-Exempt $41,600.00